Office Administrator

Los Angeles

About Us: Gursey | Schneider LLP is a Top 100 Firm and a 10-time recipient of Inside Public Accounting's Best of the Best Firms, with over 40 years of success in the market. Our firm consists of over 200 Accounting Rock Stars, and our talented teams consistently drive the success of our business through thoughtful strategy and creative problem-solving.

Job Title: Office Administrator

Department: Administration

Job Summary: The Office Administrator and Events Planner serves as the Office Lead and operational support to the Century City office, as well as a liaison to the other Gursey Schneider locations. This position also manages a Firm annual social events and marketing activity.

Essential Functions:

Event Management & Marketing:

  • Provides leadership for all on-site and off-site events: provides direction to staff, volunteers, and external vendors; ensures event best practices and policies are in place for each event and communicated effectively to all stakeholders.
  • Manage event processes for venues including site research, RFP cost analysis, hotel and function event orders and room setup, rooming list, and hotel reservation systems.
  • Manage events calendar.
  • Manage the Firm’s sponsorship ads, including the design and annual calendar.

Office Management:

  • Manage the Office Services teams.
  • Manage and address building issues, security, and safety and train in emergency procedures.
  • Ensure that the office is maintained in good condition and that all internal and external services supporting the office are functioning effectively. This includes the appearance and functionality of the lobby, conference rooms, occupied and unoccupied offices, break rooms, and other common areas.
  • Coordinate moves within the office, and work with the Director of Administration to identify required purchases for furniture and other related items, including vendor identification, use, and management.
  • Coordinate business cards and parking for personnel firm-wide.
  • Issue building identification and office keys.
  • Aid in office moves and build-outs.
  • Manage website photo shoots.

Job Requirements:

  • Bachelor’s degree preferred.
  • 4-8+ years in events or office management experience, preferably in a professional services firm.
  • Demonstrated success managing multiple departments and working with clients, internal staff, and Partners.
  • Highly proficient in all Microsoft applications, including but not limited to Word, Excel, PowerPoint, and Outlook.
  • Excellent organization skills.

Something that should be noted: we offer market-leading benefits, and lots of fun, intangible perks (Quarterly Socials, Annual Ski/Camping trips, Catered breakfast, etc.).

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